Annual General Meeting - 14 September 2010

AGM Tuesday 14 September at 6pm in Mayfair LibraryThe AGM is open to all current and paid up members of the Society. Reports will be posted two weeks before the meeting and you may then submit your votes for or against the resolutions via email.

THE RESIDENTS’ SOCIETY OF MAYFAIR & ST JAMES’S

NOTICE OF ANNUAL GENERAL MEETING

NOTICE IS HEREBY GIVEN THAT the Annual General Meeting of the Company will be held at Mayfair Library on Tuesday 14th September 2010 at 6.00pm for the following purposes:

(1) To receive the Accounts of the Company for the year ended 31 December 2009 together with the Reports thereon of the Directors [and the Auditors] of the Company.

(2) To reappoint [members of the Executive Council] retiring as members of the Executive Council in accordance with Articles of Association of the Company and, being eligible offering themselves for re-election as Executive Council Members of the Company.

(3) To receive the Chairman’s report.

(4) To receive the Membership Committee’s report;

(5) To receive the Treasurer’s report including presentation of the finances for the previous year;

Date: 12th July 2010

BY ORDER OF THE EXECUTIVE COMMITTEE

Registered Office:
26-28 Binney Street
London
W1K 5BH

Anthony Lorenz, Chairman

A member entitled to attend and vote at the meeting is entitled to appoint a proxy to attend and vote in his/her place. Such a proxy need not be a member of the Company.
Form of Proxy

RESIDENTS' SOCIETY OF MAYFAIR & ST JAMES’S

I ...........................................................................................................................................................................................

of............................................................................................................................................... being a member of the above named Company hereby appoint the Chairman of the meeting or as my proxy to vote for me on my behalf at the Annual General Meeting of the Company to be held on 14th September 2010 and at any adjournment thereof.

Please email your intention to vote for or against to the following resolutions to info@rsmsj.com

Resolution 1
To receive the Accounts of the Company for the year ended 31 December 2009  together with the Reports thereon of the Directors [and the Auditors] of the Company.

2
To reappoint [Executive Council Members] retiring as members of the Executive Council in accordance with Articles of Association of the Company and, being eligible offering themselves for re-election as Executive Council Members of the Company.

3
To receive the Chairman’s report.

4
To receive the Membership Committee’s report;

5
To receive the Treasurer’s report including presentation of the finances for the previous year;

Signed………………………………………….Name in capitals :………………………………..

NOTES:
1. A member may appoint a proxy of his own choice. If such an appointment is made, delete the words the chairman of the meeting and insert the name of the person appointed proxy in the space provided.
2. If the appointer is a corporation, this form must be under its common seal or under the hand of some officer or attorney duly authorised in that behalf.
3. In the case of joint holders, the signature of any one holder will be sufficient, but the names of all the joint holders should be stated.
4. If the form is returned without indication as to how the person appointed proxy shall vote, he will exercise his discretion as to how he votes or whether he abstains from voting.
5. To be valid, this form must be completed and deposited at The Residents’ Society of Mayfair & St James’s, 26-28 Binney Street, London W1K 5BH not less than 48 hours before the time fixed for holding the meeting or adjourned meeting.
 

Should you wish to nominate someone or yourself please copy, complete and paste the form below in an email to info@rsmsj.com by 1 September 2010.

COMMITTEE NOMINATION FORM 2010

I hereby put my name forward for election to the committee of The Residents’ Society of Mayfair & St James’s.

PROPOSED: (please use block capitals
Full Name: ......................................................................................................................................................
Address: ......................................................................................................................................................
......................................................................................................................................................
Telephone: ........................................................
Mobile: ........................................................
Email: ...........................................................................................
Mem No: .............
Signature: ......................................................................................................................................................

SECONDED: (please use block capitals
Full Name: ......................................................................................................................................................
Address: ......................................................................................................................................................
......................................................................................................................................................
Telephone: ........................................................
Mobile: ........................................................
Email: ...........................................................................................
Mem No: .............
Signature: ......................................................................................................................................................

Personal Statement: Please add a personal statement in support of your candidacy.